👉 Jump to: The Ultimate Wedding Planner Emergency Kit Guide | Printable Emergency Kit Checklist
Any experienced wedding planner will tell you that being prepared for anything is the secret to success and happy clients.
That’s why you should have a wedding planner emergency kit. Better yet, you should have three wedding emergency planner emergency kit bags: a big bag that has almost everything you need and a small bag that you can have on your person. The third wedding planner kit is optional and just for your soon-to-be married-couple — happy clients lead to years of happy referrals.
During your first year or so as a wedding planner, your emergency kit will start small and continue to grow with every wedding you plan.
If you’re a new wedding planner, set a budget and stock the essentials. Our staff at Rock Paper Coin went ahead and did some quick research for you so you’ll know how approximately much to budget for.
Don’t worry if these kits seem too expensive now — starting a wedding planner emergency kit is the most important part. You can add more later.
The Three Wedding Planner Emergency Kits All Wedding Planners Should Have
The Wedding Planner’s Main Emergency Kit
This will be your main kit that contains the majority of your items. Make this a bag that’s easy to access and to carry. We find roller suitcases and handled tubs work well for this and can continue to expand as your kit grows.
The main kit typically comes with you to each venue, but can be stored away in a backroom with your personal belongings.
This emergency kit typically isn’t accessed at all hours — that’s what your assistant kit is for!
The Assistant Kit
This will be your on-body kit that carries items you and your assistants might need right away.
Think bandaids, mints, safety pins, body tape, super glue, floral wire, Tide sticks, eyelash glue, a tide stick, pens, mini lighter, etc, all tucked into a cross-body bag, branded apron, or a fanny pack.
Wedding Planner Pro Tip: put all these items into a zip lock bag and then into your on-body kit.
The Suite Kit
Depending on your couple, you might check with them to see if they already have someone providing this. If not, the suite kit is a small gesture that goes a long way.
The suite kit is a small basket or box (think about branding it with your logo!) with toiletries left for each party to use through the day as needed: spray deodorant, mints, toothpaste, mouthwash, razors and shaving cream, needle and thread, etc.
The actual items that can be in each wedding planner emergency kit are really limitless, and you’ll know which items you need full size vs travel size. Also, keep in mind you will need a few duplicate items for your main kit and your team’s carry kits.
Ready to get started?
The Ultimate Wedding Planner Emergency Kit Checklist
Business Supplies
These are the wedding planner essentials you need to keep your business running smoothly. Think envelopes, chargers, sharpies, glue, scissors, etc.
| Item | Approximate cost |
| Multiple pens (black and blue ink) | $5 |
| Sharpies | $10 |
| Blank index cards (for making a quick sign!) | $5 |
| Clipboards | $10 (per pack of three) |
| Chalk (sticks and paint pens) | $20 |
| Extra batteries | $15 (20 pack of AA) |
| Universal charging station for Apple and Android phones | $20 |
| Business cards | $25-$60 |
| Stapler and staples | $25 |
| Glue dots | $60 (roll of 600) |
| Glue sticks | $6 |
| Envelopes | $20 per pack 100 of A7 envelopes |
| Rubber bands | $10 (one pound) |
| Paper clips | $13 for 1,000 |
| Scissors | $10-15 for a set of 3 pairs |
| Highlighters | $14 (multi-colored pack, Sharpie brand) |
| Super glue | $10 |
| Hole punch | $30 |
| Double-sided tape | $25 (pack of 6) |
| Spray adhesive | $12 per can |
Tools
Your wedding planner emergency kit will need the right tools to make your event sparkle.
| Item | Approximate cost |
| Mini glue gun and glue sticks | $10 |
| Staple gun and staples | $25 |
| Stubby hammer | $6 |
| Pack of assorted nails | $6 |
| White ribbon | $50 ($10 per roll, 5 rolls total) |
| Prefab tool set (screwdriver, pliers, etc.) | $35 |
| Assorted pack of screws | $8 |
| Fishing wire | $7 |
| Twine | $9 |
| Floral wire | $69 (40 pack of 22 gauge wire at Michael’s) |
| Exacto knife | $8 |
| Crochet hooks | $12 (assorted set) |
| Flashlight | $10 |
| Wire cutters | $10 each (one should come in your toolkit!) |
| Pack of lighters | $10.50 per 10 pack |
| Matches | $6 |
| Assorted hooks | $10 |
| Bottle openers | $7 per 3 pack |
| Wine openers | $10 each |
| Cigar cutter | $10 per 3 pack |
| Sewing kit | $15 |
| Set of pins (T-pins, pearl pins, safety pins, etc.) | $20-30 |
| Zip ties | $7 |
| Command hooks | $20 |
| Duct tape | $25 (pack of 3) |
| Candle adhesive | $16 (pack of 4) |
| Mini ladder | $20 |
| Umbrella | $20 |
| Walkie talkies and chargers | $30 per pair |
| Extension cord | $10-50 depending on length |
| Bungie cords | $20 for an assorted pack |
| Glass cleaner wipes | $13 |
| Goo Gone wipes | $20 (2 pack) |
| Black and white pipe cleaners | $10 per pack |
| Power strip | $20 |
| Rolling cart or dolly | $20-50 |
First aid and safety
It’s very likely that your couple’s guests may need some extra care. And it’s almost a certainty that they won’t come prepared. That’s why you will.
| Item | Approximate cost |
| Spray sunscreen | $13 (2 pack) |
| Aloe vera gel | $10 |
| Lotion | $10-20 |
| Assorted Band-Aids | $13 |
| Gauze pads | $10 |
| Ace wrap | $16 (6 pack) |
| Liquid stitches (super glue works too!) | $10 |
| Quick release disposable ice packs | $20 |
| Quick release hot packs | $20 |
| Tylenol, Motrin, Aleve, and Ibuprofen | $10-15 per bottle |
| Hydrocortisone | $9 |
| Neosporin | $9 |
| Tums or Pepto tablets | $15 |
| Cough drops | $10 |
| Eye drops | $14 |
| Baby Wipes | $15 |
| Hand sanitizer | $15 |
| Bug spray (dryer sheets also work!) | $10-20 |
| Anti-itch cream or spray | $15 |
| Pedialyte packets | $20-30 |
| Granola bars (for fainters or diabetics) | $10 |
| Alcohol wipes | $8 |
Beauty and Personal
It’s a wedding — everyone wants to look good. Here are some items to help keep everyone looking sharp.
| Item | Approximate cost |
| Mini hairbrush | $8 |
| Plastic comb pack | $6 |
| Hair ties (clear and black) | $12 |
| Bobby pins (multicolored) | $10 |
| Nail file | $8 |
| Nail clippers | $15 |
| Tweezers | $8 |
| Spray clear deodorant (for men and women) | $20 |
| Dry shampoo | $20 |
| Hair spray | $15 |
| Clear nail polish | $5 |
| Eyelash glue (clear and black) | $8 |
| Toothpaste | $25 (travel tube, bulk purchase) |
| Floss | $8 |
| Pads | $30 |
| Tampons | $30 |
| Tide stain sticks | $8 |
| Makeup remover wipes | $10 |
| Squeeze tube chapstick | $10 |
| Vasoline | $5 |
| Q-tips | $7 |
| Static cling | $20 |
| Men’s black socks | $20 |
| Women’s stockings | $15-25 |
| Plastic heel protectors | $17 |
| Fashion tape | $10 per roll |
| Oil blotting sheets | $12 |
| Tissue packs | $25 |
| Travel steamer | $50 |
| White flip flops (a few pairs in sizes 7, 8, and 9) | $10-20 per pair |
Whether you are new to wedding planning or revamping your wedding planner emergency kit, with this list, you are well on your way to being as prepared as possible! Be ready to continue adding to it after every event, as the more you use it, the more tricks and tips you learn.
And if you’re a wedding planner who wants to bring your business to the next level, check out Rock Paper Coin’s wedding planner software. Rock Paper Coin makes it easy to manage contracts, organize clients and send invoices — and our processing fees are the lowest out there. Other wedding planning software charge up to 5% in processing fees, but with Rock Paper Coin, you’ll only pay a low 2.5%.Â
Want to try it out? Request a free demo and see how Rock Paper Coin can help streamline your wedding planning business.
Printable Wedding Planner Emergency Kit Checklist
Print this wedding planner emergency kit checklist out so to keep tabs on what you already own and need to buy!
| Item | Approximate cost | Have it? |
| BUSINESS SUPPLIES | ||
| Multiple pens (black and blue ink) | $5 | |
| Sharpies | $10 | |
| Blank index cards (for making a quick sign!) | $5 | |
| Clipboards | $10 (per pack of three) | |
| Chalk (sticks and paint pens) | $20 | |
| Extra batteries | $15 (20 pack of AA) | |
| Universal charging station for Apple and Android phones | $20 | |
| Business cards | $25-$60 | |
| Stapler and staples | $25 | |
| Glue dots | $60 (roll of 600) | |
| Glue sticks | $6 | |
| Envelopes | $20 per pack 100 of A7 envelopes | |
| Rubber bands | $10 (one pound) | |
| Paper clips | $13 for 1,000 | |
| Scissors | $10-15 for a set of 3 pairs | |
| Highlighters | $14 (multi-colored pack, Sharpie brand) | |
| Super glue | $10 | |
| Hole punch | $30 | |
| Double-sided tape | $25 (pack of 6) | |
| Spray adhesive | $12 per can | |
| TOOLS | ||
| Mini glue gun and glue sticks | $10 | |
| Staple gun and staples | $25 | |
| Stubby hammer | $6 | |
| Pack of assorted nails | $6 | |
| White ribbon | $50 ($10 per roll, 5 rolls total) | |
| Prefab tool set (screwdriver, pliers, etc.) | $35 | |
| Assorted pack of screws | $8 | |
| Fishing wire | $7 | |
| Twine | $9 | |
| Floral wire | $69 (40 pack of 22 gauge wire) | |
| Exacto knife | $8 | |
| Crochet hooks | $12 (assorted set) | |
| Flashlight | $10 | |
| Wire cutters | $10 each (one should come in your toolkit!) | |
| Pack of lighters | $10.50 per 10 pack | |
| Matches | $6 | |
| Assorted hooks | $10 | |
| Bottle openers | $7 per 3 pack | |
| Wine openers | $10 each | |
| Cigar cutter | $10 per 3 pack | |
| Sewing kit | $15 | |
| Set of pins (T-pins, pearl pins, safety pins, etc.) | $20-30 | |
| Zip ties | $7 | |
| Command hooks | $20 | |
| Duct tape | $25 (pack of 3) | |
| Candle adhesive | $16 (pack of 4) | |
| Mini ladder | $20 | |
| Umbrella | $20 | |
| Walkie talkies and chargers | $30 per pair | |
| Extension cord | $10-50 depending on length | |
| Bungie cords | $20 for an assorted pack | |
| Glass cleaner wipes | $13 | |
| Goo Gone wipes | $20 (2 pack) | |
| Black and white pipe cleaners | $10 per pack | |
| Power strip | $20 | |
| Rolling cart or dolly | $20-$50 | |
| FIRST AID AND SAFETY | ||
| Spray sunscreen | $13 (2 pack) | |
| Aloe vera gel | $10 | |
| Lotion | $10-20 | |
| Assorted Band-Aids | $13 | |
| Gauze pads | $10 | |
| Ace wrap | $16 (6 pack) | |
| Liquid stitches (super glue works too!) | $10 | |
| Quick release disposable ice packs | $20 | |
| Quick release hot packs | $20 | |
| Tylenol, Motrin, Aleve, and Ibuprofen | $10-15 per bottle | |
| Hydrocortisone | $9 | |
| Neosporin | $9 | |
| Tums or Pepto tablets | $15 | |
| Cough drops | $10 | |
| Eye drops | $14 | |
| Baby Wipes | $15 | |
| Hand sanitizer | $15 | |
| Bug spray (dryer sheets also work!) | $10-20 | |
| Anti-itch cream or spray | $15 | |
| Pedialyte packets | $20-30 | |
| Granola bars (for fainters or diabetics) | $10 | |
| Alcohol wipes | $8 | |
| BEAUTY AND PERSONAL | ||
| Mini hairbrush | $8 | |
| Plastic comb pack | $6 | |
| Hair ties (clear and black) | $12 | |
| Bobby pins (multicolored) | $10 | |
| Nail file | $8 | |
| Nail clippers | $15 | |
| Tweezers | $8 | |
| Spray clear deodorant (for men and women) | $20 | |
| Dry shampoo | $20 | |
| Hair spray | $15 | |
| Clear nail polish | $5 | |
| Eyelash glue (clear and black) | $8 | |
| Toothpaste | $25 (travel tube, bulk purchase) | |
| Floss | $8 | |
| Pads | $30 | |
| Tampons | $30 | |
| Tide stain sticks | $8 | |
| Makeup remover wipes | $10 | |
| Squeeze tube chapstick | $10 | |
| Vasoline | $5 | |
| Q-tips | $7 | |
| Static cling | $20 | |
| Men’s black socks | $20 | |
| Women’s stockings | $15-25 | |
| Plastic heel protectors | $17 | |
| Fashion tape | $10 per roll | |
| Oil blotting sheets | $12 | |
| Tissue packs | $25 | |
| Travel steamer | $50 | |
| White flip flops (a few pairs in sizes 7, 8, and 9) | $10-20 per pair |
